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Lack of invoices and low regard for accounts function.

Hi

I have been employed in my current position for 8 months. Up to now I
have been putting all transactions for the last yr and a half onto
spreadsheets and generally clearing the backlog in order for the
accounts to be done. Missing deadlines for year end accounts and PAYE
returns has been the norm in the past and they have had the fines to
prove it.

My intention is to get the new yr (starting April 08) onto Line 50. I
have been running it from Jan 08 in parallel with excel. The year
ending Mar 08 will be submitted to the accountants on spreadsheets so
what happens on Line 50 prior to that is not important but more an
exercise in highlighting any difficulties in getting all transactions
accounted for within sage.

The accounts function of the company has been a mess in the past and I
feel that the previous accounts person was just doing as he was told
to do and not what he should have done.

I give the Directors a list of missing purch invoices that I require
to match to the cheque stubs every week. I get very little feedback
and feel that I'm considered a nuisance more than anything else.

I have been asking about various transactions over the previous months
and get little feedback, things like "ok we will sort it and get back
to you".

Now however it's time for me to get every transaction into Sage for
the first month of our new yr, April.

I want EVERY transaction explained and accounted for but I'm still
faced with "no we have no Cosco Purch invoices for the last 2 visits,
just put them into the books and we will deal with it if we get a tax
visit", or statements like "no I do not know what the blank cheque
stub is for,,,,, err put it as petty cash".

The company is below the Audit threshold but I cannot do my job this
way and feel that the Directors want a person to do as they say rather
than a good job.

I can't operate this way and feel so strongly about the shoddy way the
company has been run with regards to book keeping in the past that I'm
considering looking for a new position.

Is it me being too strict and feeling too duty bound and should just
do the best I can in the circumstances?

Should I Debit Dir loan acc with any bank withdrawals that I cannot
account for or can I allow a percentage of missing Purch invoices?

Maybe I could have condensed this into a few lines but I wanted to try
to get more of the picture across.

Any comments appreciated.

Thomas

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